Release Date: 1st February 2024.
For: Ipas-Pakistan
Instructions to Offerors
- Offer Deadline: Offers must be received no later than 05:00PM PST on Monday 12th Feb 2024 by [email protected] or courier service (Ipas-Pakistan Office PO Box 1140) mentioning office contact details (office address, landline number and email address, and office/company website if any). Any offer received after the mentioned deadline will not be considered.
- Specifications: Section 2 contains the specifications/requirements.
- Quotations: Prices must be quoted item wise, all-inclusive basis (including: insurance, inspections, transportations, etc.). The quoted price should be inclusive of GST. Offers must remain valid for a period of 30 days.
- Negotiations: Best-offer quotations are requested. It is anticipated that awards will be made solely on the basis of these original quotations; however, Ipas reserves the right to conduct negotiations and/or request clarifications prior to awarding a contract.
- Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFP instructions, meets the technical specifications and requirements, and is judged to be the most advantageous in terms of delivery, lowest cost and technical/specification acceptability of product.
- Terms and Conditions: Issuance of this RFP does not in any way obligate Ipas-Pakistan to award a purchase order, nor does it commit Ipas – Pakistan to pay for costs incurred in the preparation and submission of a proposal.Any resultant award or lease will be governed by these terms and conditions. In case of sole distributor of the required product, mention and attach copy of the sole distribution certificate.
- Sample Approval: Sample of the required product will be produced by supplier & will be marked to applied commodity during physical verification. Samples are required to be submitted by the vendor at the time of submission of the quotation & same can be collection after 7 days of bid closing time.
- Delivery: Supplier must provide shortest delivery time possible & clearly mention lead time in quotation.
- Late Delivery: Will be imposed under the following conditions & payment deduction/cancelation of purchase order will be made upon the below criteria. Maximum delay will be catered 3 days.
- Percentage of contract price per day of delay – 5%
- no of days of delay – 03 Days
- Next course of action after 03 days of delay – Cancelation of PO
- Please note that in case of severe immoral law & order situation, supplier must inform us by email & telephone to avoid deduction & also has to mention the latest delivery date.
- Invoicing & Mode of Payment: Upon the acceptance of the contract deliverables described in Section 2, the company shall submit an original invoice to the Ipas office, Islamabad for payment.
After company deliverables & invoice. The payment will be made through cheque within 15 working days.
To constitute a proper invoice, the invoice must include the following information:
- Company legal name, NTN & STN number, subcontract number, invoice date, and invoice number.
- Deliverable(s) number, description of approved deliverable(s), and corresponding fixed price(s).
- Specifications/Requirements
Section 2 contains the specifications and requirements are as below:
| No | Description | UoM | Quantity | Unit Cost | Total Cost |
| 1 | Materials: Neoprene, PUR Polyether, POM, Nylon, Polyester, PVC, Latex, Stainless Steel.
It would be nice if you could share picture with its specifications. Your prompt response will be appreciated.
|
Set | 6 |
*Above rates should be inclusive of GST.
Advance Payment: Not Applicable
Delivery Time: ________________
Price Validity: ________________
Mode of Payment: Cheque
- Offer Summary
Business name: _________________________________________________________________
Address: _______________________________________________________________________
Registration status: _______________________________________________________________
NTN number: ____________________________________________________________________
Owner’s name: __________________________________________________________________
CNIC number: ___________________________________________________________________
Telephone #: ____________________________________________________________________
Does the business have an active bank account? (Circle one) YES NO
Offerors are requested to complete the following table regarding per-unit pricing (inclusive of delivery price)
| Description | Unit | Quantity | Quotation/Price |
- Letter of Submission
The following letter must be completed and submitted with any offer:
To: Ipas-Pakistan PO Box 1140
Reference: RFP No. PK-RQ-0534
To Whom It May Concern:
I hereby present the enclosed proposal in response to the above-referenced RFP.
I hereby acknowledge and agree to all of the terms and conditions, special provisions, and instructions included in the above referenced RFP. I further certify that the business named below—as well as the business’ principal officers and all commodities/services offered in response to this RFP—are eligible to participate in this procurement under the terms and conditions of this solicitation.
I certify the following: “The business named below, to the best of my current knowledge, did not provide, within the previous ten years, and will take all reasonable steps to ensure that it does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitated, or participated in terrorist acts.”
The prices quoted in this offer are valid for 15 days after closing of the submission deadline.
I hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete, to the best of my knowledge.
__________________________________
Business name
___________________________________
Name and title of authorized representative
___________________________________
CNIC Number
___________________________________
Signature
_________________________________
Date
